Privacy Policy

Aglan Suite respects your privacy. This Privacy Policy explains how personal data is collected, used, stored, and protected when you visit aglansuite.com, create an account, use Aglan Suite applications, contact us, or interact with related services.

Aglan Suite is a modular collection of specialized digital tools designed to support archaeological documentation, measurement, reconstruction, publication, and digital workflow needs.

1. Controller

The controller responsible for data processing is:

2. Data We May Collect

Depending on how you use Aglan Suite, we may collect the following categories of data:

2.1 Account Data

When you create an account or log in, we may process:

• Name or display name
• Email address
• Authentication provider information, such as Google login data
• User ID or account identifier
• Login timestamps
• Account preferences
• Subscription or access status, if applicable

2.2 Uploaded Content

When you use Aglan Suite applications, you may upload or generate content, including:

• Images
• Archaeological documentation photos
• Measurement files
• Project data
• Object-related documentation
• Generated outputs, results, or exports
• Metadata connected to uploaded files or projects

You are responsible for ensuring that any uploaded material does not violate third-party rights, confidentiality duties, excavation permissions, institutional rules, or cultural heritage restrictions.

2.3 Technical Data

When you access the website or applications, technical data may be processed automatically, including:

• IP address
• Browser type and version
• Device type
• Operating system
• Referrer URL
• Pages visited
• Date and time of access
• Error logs
• Security logs
• Performance data

2.4 Communication Data

If you contact us by email or through a contact form, we may process:

• Your name
• Email address
• Institution or organization, if provided
• Message content
• Attachments, if provided
• Date and time of communication

2.5 Payment or Donation Data

If Aglan Suite uses donation, payment, or subscription services, payment information may be processed by third-party payment providers. Aglan Suite itself does not store full credit card or banking details unless explicitly implemented through a secure payment provider.

Possible data processed by payment providers may include:

• Name
• Email address
• Billing details
• Payment amount
• Transaction ID
• Payment status

3. Purposes of Processing

We process personal data for the following purposes:

• To provide access to Aglan Suite and its applications
• To allow users to create and manage accounts
• To process uploaded images and project data
• To generate measurement, documentation, reconstruction, or publication-related outputs
• To improve website and application functionality
• To secure the platform and prevent misuse
• To respond to user inquiries
• To manage subscriptions, donations, payments, or access levels, if applicable
• To comply with legal obligations
• To maintain backups, logs, and technical reliability

4. Legal Bases for Processing

Where the EU General Data Protection Regulation applies, we process personal data based on the following legal bases:

• Article 6(1)(b) GDPR — processing necessary to provide the requested services or account functions
• Article 6(1)(f) GDPR — legitimate interests, such as security, platform improvement, communication, and abuse prevention
• Article 6(1)(c) GDPR — compliance with legal obligations
• Article 6(1)(a) GDPR — consent, where required, such as for optional cookies, analytics, newsletters, or marketing tools

5. Uploaded Images and Project Data

Aglan Suite applications may allow users to upload images or create project-based data. Uploaded content is used only for the purpose of providing the relevant application function, unless otherwise stated.

Examples include:

• Image-based measurement
• Diameter or arc analysis
• 2D or 3D documentation workflows
• Archaeological drawing or facsimile-related outputs
• Project organization
• Export or publication preparation

Aglan Suite does not claim ownership of user-uploaded content. You retain responsibility for the legality, accuracy, and rights connected to the content you upload.

6. Sensitive Archaeological or Cultural Heritage Data

Aglan Suite may be used in professional archaeological, museum, academic, or heritage contexts. Users should avoid uploading confidential, restricted, unpublished, culturally sensitive, legally protected, or site-sensitive data unless they have the necessary rights and permissions.

This may include:

• Exact site locations
• Unpublished excavation data
• Human remains documentation
• Sacred or restricted cultural material
• Institutionally protected datasets
• Data subject to permit restrictions or publication embargoes

Aglan Suite is a technical tool provider. The user remains responsible for compliance with excavation permits, institutional rules, cultural heritage laws, publication agreements, and ethical standards.

7. Cookies and Similar Technologies

Aglan Suite may use cookies or similar technologies to:

• Keep the website functional
• Support login and authentication
• Remember user preferences
• Improve security
• Analyze website performance, if analytics are enabled

Strictly necessary cookies may be used without consent where required for basic technical operation. Optional analytics, marketing, or tracking cookies should only be used with consent where required by law.

8. Third-Party Services

Aglan Suite may rely on third-party service providers for hosting, authentication, storage, analytics, communication, or payment processing. Possible third-party services may include:

• Website hosting provider
• Base44 or application infrastructure provider
• Google OAuth or Google login
• Cloud storage provider
• Email provider
• Analytics provider
• Payment or donation provider

Third-party providers may process data according to their own privacy policies and data processing agreements.

9. Data Storage and Security

We use reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. These measures may include:

• Access controls
• Authentication systems
• Secure hosting
• Encrypted connections where available
• Technical logs
• Backups
• Limitation of access to necessary personnel or service providers

No online system can be guaranteed to be completely secure.

10. Data Retention

We retain personal data only as long as necessary for the purposes described in this Privacy Policy, unless longer retention is required by law. Typical retention periods may include:

• Account data: retained while the account exists
• Uploaded project data: retained while stored by the user or required to provide the service
• Communication data: retained as long as necessary to respond and document the communication
• Payment records: retained according to tax and accounting obligations
• Technical logs: retained for a limited period for security and debugging

Users may request deletion of their personal data, subject to legal retention requirements.

11. International Data Transfers

Some service providers may process data outside the European Union or European Economic Area. Where this happens, appropriate safeguards are used, such as:

• EU Standard Contractual Clauses
• Adequacy decisions
• Data processing agreements
• Other legally recognized transfer mechanisms

12. Your Rights

If the GDPR applies, you have the following rights:

• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object
• Right to withdraw consent, where processing is based on consent
• Right to lodge a complaint with a supervisory authority

To exercise your rights, contact: h.aglan@aglansuite.com

13. Children

Aglan Suite is intended for professional, academic, educational, and research-related use. It is not directed at children. If we become aware that personal data from a child has been collected without appropriate consent, we will take reasonable steps to delete it.

14. Contact Forms and Email Communication

When you contact Aglan Suite, your message and contact details are processed to respond to your inquiry. Do not send confidential or sensitive information unless necessary and unless you have the right to share it.

15. Newsletter or Marketing Communication

If Aglan Suite later offers newsletters or marketing updates, users will only receive them after giving consent or where another lawful basis applies. Users must be able to unsubscribe at any time.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in the website, applications, legal requirements, or technical infrastructure.

The latest version will always be available at: https://aglansuite.com/privacy-policy

17. Contact

For privacy-related questions, requests, or concerns, contact: